Axis 70 Manual do Utilizador

Axis Network Document Servers User’s ManualAXIS 70AXIS 70UAXIS 7000Network Document ServersUser’s Manual

Introduction User’s Manual 10 Ease of Use The AXIS 7000 is designed for quick and easy installation on your network and your scanner device. It has

Using the Document Server User’s Manual 100 Changing the Name of the Scanned Image Files (AXIS 7000 only)To change the name of the scanned image fi

User’s Manual Using the Document Server101Adding a Temporary E-mail SubjectThere is a list of pre-defined e-mail subjects resident within the Documen

Using the Document Server User’s Manual 102 Scanning ParametersFrom the Document Server control panel, press Menu to scroll through the scanning m

User’s Manual Using the Document Server103Scanning color images to JPEG/JFIF can be time consuming due to the amount of computation performed by the

Using the Document Server User’s Manual 104 Double-sided If supported by the attached scanner device, you can select Double-sided to scan both side

User’s Manual Using the Document Server1056. Click Scan and wait for the image to appear in your Web browser. Depending on the image format specified

Using the Document Server User’s Manual 106 Viewing Image FilesThe AXIS 7000 generates standard TIFF, JPEG/JFIF and PDF formats that are supported

User’s Manual Using the Document Server107Notes:Associating ImageFormats withApplicationsApplications are typically associated with a file format aut

Meta Information User’s Manual 108 Meta Information AXIS 7000 onlyThe Meta Information functionality allows the Developer, System Integrator, Admin

User’s Manual Meta Information109The administrator specifies these messages by writing an XML DD (Document Description) file in a text editor. This f

User’s Manual Introduction11Document ServerComparisonFunctionalityAXIS 70AXIS 70UAXIS 7000Supported DevicesOffice Scanners < 15 ppm X X XOffice Sc

Meta Information User’s Manual 110 Example:ArchivingYou have an electronic archive (file server) for your scanned documents and you want to store c

User’s Manual Meta Information1114. Version Number5. Classification6. Level of ImportanceIn this example the information is always asked and is not a

Meta Information User’s Manual 112 3. Name of the Issuer: (This information is not required)4. Document Version Number: (This information is not re

User’s Manual Meta Information113The information file will be sent to the “Archiving System” destination with the entered value - in this case the ar

Meta Information User’s Manual 114 Information File The destination selected by the user will receive the image and the information file. The “Arch

User’s Manual Meta Information1151. The following prompt will appear on the message display when the Add/Send key has been pressed. The user is promp

Meta Information User’s Manual 116 5. The user is prompted to enter the level of importance by which the document is to be archived. The specified

User’s Manual Meta Information117Here is the same XML DD file in full:<?xml version="1.0"?><!DOCTYPE MetaDataFile SYSTEM "met

Meta Information User’s Manual 118 Example: Invoice HandlingInvoice The administrator wants to send the following information with the scanned imag

User’s Manual Meta Information119XML DD file 1. Invoice number: (Required Information)2. Date of Payment: (Required Information)3. Name of Orderer:(R

Introduction User’s Manual 12 Bcc functionality X X XCc functionality X X XApplication IntegrationXML supportXUser authenticationNT authentication

Meta Information User’s Manual 120 Information File The destination selected by the user will receive the image and the Information File. The Infor

User’s Manual Meta Information1211. The user is requested to enter the number of the invoice and press Enter.If the entered value is incorrect accord

Meta Information User’s Manual 122 XML DD file 1. Job Description:(Required information)2. Arrival Date:(Required information)3. Personal Details o

User’s Manual Meta Information1235. The user will be prompted to enter the type of job. There are listed options but the user can also enter a specif

Meta Information User’s Manual 124 Note:Entering theRequired MetaInformationJob ApplicationsWhen the user wants to scan and send a document a desti

User’s Manual Meta Information1253. The user is prompted to enter the name of the applicant and then press Enter. The star indicates that this is req

Meta Information User’s Manual 126 XML DD file Here is the same XML DD file in full:<?xml version = "1.0"?><!DOCTYPE MetaDataFil

User’s Manual Meta Information127Retrieving the XML DD fileTo download the XML file to the AXIS 7000, you must access the AXIS 7000 embedded web page

Meta Information User’s Manual 128 5. Click one of the radio buttons to disable/enable the Meta Information handling:•Click None to disable Meta In

User’s Manual Meta Information129Example:The format is enclosed into a string delimited by the quote (““) character, new lines are not accepted in th

User’s Manual Physical Description13Physical DescriptionThis section provides a physical description of the Document Server and explains the purpose

Meta Information User’s Manual 130 Notes:Some more examples of regular expressions:"i{5}" only "iiiii" correct"i{2,}&quo

User’s Manual Meta Information131Internally DefinedVariablesThere are several internal variables defined by the AXIS 7000 that can be output in the I

Meta Information User’s Manual 132 More Information For more information on the Meta Information functionality and for more XML DD file examples, p

User’s Manual Troubleshooting133TroubleshootingThis appendix helps you to:• Restore factory default settings to the AXIS 70/70U/7000• Interpret the D

Troubleshooting User’s Manual 134 1. Turn off the Document Server by disconnecting the power supply.2. Press and hold the Push button while you con

User’s Manual Troubleshooting135FTP Follow these steps to restore the default settings using FTP:1. Log in to the Document Server with the command ft

Troubleshooting User’s Manual 136 Error Conditions This table lists a summary of error conditions:Status Indicator Off The Status indicator remains

User’s Manual Troubleshooting137A value specified for XML Meta Data XX ignored: the value has illegal formatCheck that the XML values correspond with

Troubleshooting User’s Manual 138 No info file on:<server address>The information file could not be stored on the FTP server. Possible reason

User’s Manual Troubleshooting139Displaying the Log FileThe Document Server log file automatically logs all events and errors that have occurred since

Physical Description User’s Manual 14 The Front PanelThe front panel indicators show the status of the Document Server. The function of each indica

Troubleshooting User’s Manual 140 Web Browser Follow these steps to display the log file from a Web browser:1. Start the Web browser.2. Enter the n

User’s Manual LDAP141LDAPIntroduction LDAP (Lightweight Directory Access Protocol) is used to program directory-enabled applications. It is a directo

LDAP User’s Manual 142 The attribute types are used to create search filters. There are six types of basic search filters and the syntax of the fil

User’s Manual LDAP143Using the Boolean operators and a prefix notation, the basic filters can be combined to form more complex ones. The ‘&’ char

LDAP User’s Manual 144 Note:Example searches Here are some advanced search examples:The way you construct your filter will has a large impact on ho

User’s Manual Meta Information DTD145Meta Information DTD(AXIS 7000 only) The DTD (Document Type Definition) is a specific definition of the rules an

Meta Information DTD User’s Manual 146 DESCRIPTION:This entity contains the domain of this DTD.=========================================== -->&l

User’s Manual Meta Information DTD147<!ELEMENT AlwaysAsk (MetaData+, Output?)><!-- ========================================ELEMENT:AskPARENT

Meta Information DTD User’s Manual 148 before the User can proceed with the scanning. MetaData with the "Required" attribute defined as &

User’s Manual Meta Information DTD149This attribute contains the regular expressions that describe the expected format in the value entered by the Us

User’s Manual Physical Description15Control PanelThe Document Server Control panel has user keys (described below) and a message display that describ

Meta Information DTD User’s Manual 150 DESCRIPTION:This element contains a specific value for a Meta Data. This allow the User to choose the value

User’s Manual Meta Information DTD151AskCHILD:To (optional) Format (optional)ATTRIBUTES:FileNameThis attribute indicate to the AXIS 7000 which templa

The Parameter List User’s Manual 152 The Parameter ListThis table below displays the AXIS 7000 parameter list. The middle column shows applicable d

User’s Manual The Parameter List153SpecifySender = no Specifies if users are allowed to specify the sender when scanning from the AXIS 7000 control p

The Parameter List User’s Manual 154 ExternalLink =www.company.name Specifies the URL to a customized link, e.g. to your company’s web site. The li

User’s Manual The Parameter List155FTPDefaultFileName = img%3i.%e If no file name has been assigned to the transmitted file, this name will be used.

The Parameter List User’s Manual 156 Unit = inches Specifies the measurement units used, e.g. for paper sizes. Valid values are inches or cm.Keyboa

User’s Manual The Parameter List157No mail fail =yes If enabled, the user will not be authenticated if the matching e-mail address is not found.LDAP

The Parameter List User’s Manual 158 Transfer method =Scan-to-e-mail (SMTP), Scan-to-e-mail (URL), Scan-to-file (FTP), Scan-to-Print (TCP) and Scan

User’s Manual The Parameter List159Duplex selection =SingleSided, DoubleSided, AsScannedDefines the printing format for the printer destination.LPD M

Physical Description User’s Manual 16 Send The Send key sends the scanned material to the selected destination(s) and releases the Document Serve

The Parameter List User’s Manual 160 Data type = Black & White Specifies data type depending on the material you are scanning and the imaging

User’s Manual The Parameter List161Retrieve Method =None Indicates whether the Meta Information functionality is used or not.FTP Server =myFTPserver.

The Parameter List User’s Manual 162 ImageEnhancement - Static Threshold]Description =Static Threshold Specifies the name of the image enhancement

User’s Manual Updating the Software163Updating the Software The system software for your Document Server is stored in a resident flash memory chip th

Updating the Software User’s Manual 164 1. Log in to the Document Server with the command ftp <Internet address> where <Internet address&g

User’s Manual Technical Specifications165Technical SpecificationsSupported Systems Systems supporting TCP/IP, Line Printer Daemon (LPD), Hypertext Tr

Technical Specifications User’s Manual 166 Supported LDAPServer Software• Microsoft Exchange 5.x, 2000• Lotus cc: Mail 8.2, Domino• Novell GroupWis

User’s Manual Technical Specifications167Administrator specifies which destinations should be accessible and whether users are allowed to add tempora

Technical Specifications User’s Manual 168 Dimensions Height: 1.7 in (4.3 cm)Width: 5.9 in (14.9 cm)Depth: 8.8 in (22.4 cm)Weight 1.5 lbs (0.7 kg)E

User’s Manual Glossary169GlossaryADF Automatic Document FeederAIX Advanced Interactive eXecutive. A version of the UNIX operating system from IBM tha

User’s Manual Physical Description17Keys The function of each key is described below:F1 The F1 key scans the material in the scanner device. Use this

Glossary User’s Manual 170 DNS Domain Name System. A hierarchical naming system that uses a combination of text names separated by periods to creat

User’s Manual Glossary171MDN Message Disposition Notification. A method used to confirm the delivery of e-mailsMIB Management Information Base. A dat

Glossary User’s Manual 172 TCP Transmission Control Protocol. The connection-oriented, transport-level protocol used in the TCP/IP suite of protoco

User’s Manual Index173AADF 139, 169Administration tools 37Advanced menu 139AIX systems 31Archiving 106ARP 25OS/2 31UNIX 31Windows 30Assigning an IP a

Index User’s Manual 174 IndicatorsBusy 14Network 14, 24Power 14Status 14IP address 24ARP 30, 31BOOTP 33control panel 26DHCP 29RARP 31IPC 77, 78JJob

User’s Manual Index175SMB 40SMTP 90SMTP authentication 46Specifying scanning parameters 102Status indicator 135Subnet mask 26Support services 6Suppor

Physical Description User’s Manual 18 Tab The Tab key scrolls the menu.Tab corresponds to the Menu key on the control panel.Enter The Enter key sel

User’s Manual Physical Description19AXIS 7000 AccessoriesAXIS MFP Kit The AXIS MFP Kit is a bracket for mounting the AXIS 7000 and keyboard on a digi

User’s Manual Axis Network Document Servers 2 NoticesTake some time to read through the safety notices before installing the Network Document Servers

Basic Installation User’s Manual 20 Basic InstallationThis section describes the various aspects of product installation and includes:• A detailed

User’s Manual Basic Installation21OptionalAccessoriesPower SupplySCSI Cables(AXIS 7000)(AXIS 70)50-pin high-density shielded SCSI-2 connector (micro-

Basic Installation User’s Manual 22 AXIS NetworkProduct CDThe AXIS Network Product CD provides an easy-to-use electronic catalog, that includes Axi

User’s Manual Basic Installation23Connecting the AXIS 70U to your scanner device:1. Switch off the scanner device and disconnect the Document Server’

Basic Installation User’s Manual 24 Notes:Assigning an IP AddressTo establish communication with the TCP/IP environment, you must assign an IP addr

User’s Manual Basic Installation25AXIS IP Installer Suitable for all sup-ported networking en-vironments.Supplied on the AXIS Network Product CD and

Basic Installation User’s Manual 26 Control Panel Follow the instructions below to set the IP address from the control panel:Note:1. Power up the D

User’s Manual Basic Installation2711. Press Select to edit the subnet mask:12. To change the value, repeat steps 4 - 6 above.13. Press Menu to di

Basic Installation User’s Manual 28 Using a PCkeyboardConnecting a PC compatible keyboard directly to the Mini-DIN connector of your Document Serve

User’s Manual Basic Installation29Using DHCP, ARP,RARP and BOOTPUse DHCP, ARP, RARP and BOOTP as an alternative to setting the IP address from the co

User’s Manual TOC3Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Basic Installation User’s Manual 30 Using ARP inWindowsIn Windows 95 and Windows NT, you can download the IP address using ARP. Perform the followi

User’s Manual Basic Installation31Using ARP inUNIX and OS/2In UNIX and OS/2, type the following commands to download the IP address and verify the co

Basic Installation User’s Manual 32 2. If necessary, update your host table and alias name databases as required by your system.3. Start the RARP d

User’s Manual Basic Installation33Using BOOTPin UNIXFollow these steps to download the IP address using the BOOTP method:1. Append the following entr

Basic Installation User’s Manual 34 Mapping a Host Name to the IP AddressIf you are using host names, you can map a unique host name to the acquire

User’s Manual Basic Installation35If no destinations have been specified, the Document Server will display: If one or more destinations have already

Configuring the Document Server User’s Manual 36 Configuring the Document ServerThis section is targeted specifically to users responsible for the

User’s Manual Configuring the Document Server37The Web-based Administration tools provide a convenient method for managing destinations, profiles, de

Configuring the Document Server User’s Manual 38 Note:5. The This Document Server page is displayed:The Administrator can modify the system setting

User’s Manual Configuring the Document Server39Specifying the System SettingsClick This Document Server page to display software version, unit hardwa

4 TOC User’s ManualExample: Job Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121Retrieving

Configuring the Document Server User’s Manual 40 General Server Password and ConfirmThis is the Administrator password required for accessing the A

User’s Manual Configuring the Document Server41Note:Manually Click here to set date and time manually.User Options The Allow Users to: field defines

Configuring the Document Server User’s Manual 42 International Allows the Administrator(s) to select:• The preferred language for messages displaye

User’s Manual Configuring the Document Server43Specifying Network SettingsClick Network Settings to view and modify the configuration parameters for

Configuring the Document Server User’s Manual 44 Services Overview The table below provides an overview of information and services available from

User’s Manual Configuring the Document Server45Important!1. Click Network Settings.2. Click Wizard and follow the on-screen instructions to have th

Configuring the Document Server User’s Manual 46 Note:Configuring theTCP/IP SettingsFollow the instructions below to configure the TCP/IP settings:

User’s Manual Configuring the Document Server471. From the Protocols dialog, click the TCP/IP tag.2. Check the appropriate checkbox to define your pr

Configuring the Document Server User’s Manual 48 4. Enter the IP address for the Default Router. All traffic directed outside the local network (ac

User’s Manual Configuring the Document Server49Web (HTTP) Select Web(HTTP) to add a customized link to the Document Server Home Page:• URL to Page: U

User’s Manual Preface5PrefaceThank you for purchasing an Axis Network Document Server. This product allows scanner devices to be connected anywhere i

Configuring the Document Server User’s Manual 50 1. From the Protocols dialog, click the E-mail (SMTP) tag.2. Specify the name or IP address of the

User’s Manual Configuring the Document Server517. Check the Send copy to Bcc recipient checkbox to enable the option to send a blind carbon copy (Bcc

Configuring the Document Server User’s Manual 52 Notes:External AddressBookA Destination Address Book can be retrieved from an LDAP (Lightweight Di

User’s Manual Configuring the Document Server53Your options are:Product Parameter Options DescriptionAXIS 70/70U/7000No External Address BookSelect t

Configuring the Document Server User’s Manual 54 AXIS 7000 External Address Book from a File(e-mail, printer and file destinations)Select this opti

User’s Manual Configuring the Document Server55Specifying Authentication SettingsAuthentication makes it possible for the administrator to allow acce

Configuring the Document Server User’s Manual 56 Note:LDAP ServerAuthenticationWindows NT ServerauthenticationThe SMTP authentication method is als

User’s Manual Configuring the Document Server57Note:Specifying DestinationsA destination is used when sending scanned images from the Document Server

Configuring the Document Server User’s Manual 58 Click Destinations from the admin page to display the Destinations page:From the Destinations page

User’s Manual Configuring the Document Server59Creating andEditing E-mailDestinationsE-mail destinations allow the users to send scanned images to e-

User’s Manual Preface6Support ServicesShould you require any technical assistance, please contact your Axis reseller. If your questions cannot be ans

Configuring the Document Server User’s Manual 60 1. Click Destinations.2. Previously added e-mail, file and printer destinations are listed in the

User’s Manual Configuring the Document Server618. With reference to the table below, select the amount of information to be attached with the image:9

Configuring the Document Server User’s Manual 62 Adding PermanentDestinationsThe Administrator can permit users to add temporary e-mail destination

User’s Manual Configuring the Document Server632. Specify a descriptive name for the file destination in the Destination Name field. This is the name

Configuring the Document Server User’s Manual 64 8. Specify the directory on the FTP server where the image will be stored.9. Define the file name

User’s Manual Configuring the Document Server65The table below summarizes the available sequence numbers and extensions:Creating andEditing New Print

Configuring the Document Server User’s Manual 66 3. Click Printer Destination New >> to display the New Printer Destination Page.4. Enter a d

User’s Manual Configuring the Document Server6710. If the target printer supports double sided printing, check the My Printer Supports Double Sided P

Configuring the Document Server User’s Manual 68 9. From the drop-down Profile list, select the profile to be used as the default for this destinat

User’s Manual Configuring the Document Server69Specifying ProfilesA profile defines the scanner device and image parameters to be used when scanning

User’s Manual Introduction7IntroductionThe AXIS 70/70U Network Document ServerThe AXIS 70/70U Network Document Server is the easy solution for instan

Configuring the Document Server User’s Manual 70 Services Overview The table below provides an overview of the information and services provided by

User’s Manual Configuring the Document Server71Notes:1. Click Profiles.2. The previously added profiles are listed in the table. The Profile Name is

Configuring the Document Server User’s Manual 72 Note:Paper Size • A4, A5, B5, B5(JIS)•Legal• Letter (default)•PhotoSelect the paper size from the

User’s Manual Configuring the Document Server73Profiles ParametersAXIS 7000Parameter Options InstructionsProfile Name Specify a descriptive name for

Configuring the Document Server User’s Manual 74 Data Type •Black and White•Grayscale• ColorSelect the appropriate data typeFormat - Compression•TI

User’s Manual Configuring the Document Server75Notes:PredefinedProfilesThe Document Server is pre-installed with standard profiles to cover most need

Configuring the Document Server User’s Manual 76 Temporary Profiles If the Administrator allows users to add temporary profiles, the five most rece

User’s Manual Configuring the Document Server77ImageEnhancementAXIS 7000 onlyIf supported by the connected scanner device, the image enhancement opti

Configuring the Document Server User’s Manual 78 4. Profile Name - Specify a descriptive and unique name for the profile. This is the name that wil

User’s Manual Configuring the Document Server79 Type OptionsFujitsu DTC• Gamma Pattern - Gamma correction patterns are used to extend the availabilit

Introduction User’s Manual 8 The AXIS 7000 Network Document ServerThe AXIS 7000 Network Document Server connects and networks a broad range of offi

Configuring the Document Server User’s Manual 80 Fujitsu Static Threshold•Gamma Pattern - Gamma correction patterns are used to extend the availabi

User’s Manual Configuring the Document Server81Specifying Paper SizesThe Paper Sizes parameter defines the size of the scanned image and is optionall

Configuring the Document Server User’s Manual 82 (AXIS 7000 only) Follow the instructions below to optionally edit any of the predefined paper size

User’s Manual Configuring the Document Server83Note:Configuring Using a Text Editor and FTPThe Document Server configuration file includes all the sy

Configuring the Document Server User’s Manual 84 4. Edit the file using your preferred text editor. In Windows 95 and Windows NT environments, you

User’s Manual Configuring the Document Server85Note:3. The Service page presents general information about the counter functionality:Service PageOver

Configuring the Document Server User’s Manual 86 2. Click the Mail/Print button to access the page where you can:•Click SendMailNow to send a scan

User’s Manual Configuring the Document Server87Scan CounterReportThe scan counter report contains the following information:• General information i.e

Using the Document Server User’s Manual 88 Using the Document ServerThis section describes how to use the Document Server and includes the followin

User’s Manual Using the Document Server89The AXIS 7000 allows document information from network attached document distribution devices, such as scann

User’s Manual Introduction9Simplicity The file-server-independent approach makes installation quick and convenient. In most environments, the physica

Using the Document Server User’s Manual 90 Send-to-E-mailAXIS 70/70U/7000This allows document images to be distributed to any e-mail address define

User’s Manual Using the Document Server91Send-to-WebBrowserAXIS 7000This is a convenient method for users that do not have an e-mail address. It is a

Using the Document Server User’s Manual 92 4. The following message will appear:5. If the following message appears the authentication process has

User’s Manual Using the Document Server931. The Document Server display shows “Send to: xxxxxx” when it is ready for use. For example:2. Use scro

Using the Document Server User’s Manual 94 One single page or a stack of paper in the sheet feeder:a. Press Send to scan and send the image to th

User’s Manual Using the Document Server95Notes:Job SeparationSheets(AXIS 7000 only)The AXIS 7000 supports the job separation sheets that can be used

Using the Document Server User’s Manual 96 Using a standardPC KeyboardConnecting a standard keyboard to your Document Server will allow you to quic

User’s Manual Using the Document Server97Please refer to the following table for information on additional keyboard functions:From a Webbrowser:AXIS

Using the Document Server User’s Manual 98 1. Start the Web browser.2. Enter the name or IP address of your Document Server on the location/address

User’s Manual Using the Document Server99Adding Temporary Profiles (AXIS 7000 only)If you have tried all the available profiles but are still not sat